Privacy Policy

Last updated: May 2026

This Privacy Policy explains how Finance 4.0 Summer School, as part of the Banking 4.0 Academy initiative, collects, uses, stores, and protects personal data when you visit this website, submit an application, contact us, register for a program, participate in an event, or interact with our services.

By using this website or providing us with personal data, you acknowledge that your data may be processed in accordance with this Privacy Policy and applicable data protection legislation.

1. Who We Are

Finance 4.0 Summer School is an executive education program dedicated to professional development, applied learning, and high-level knowledge exchange in banking, fintech, insurance, payments, digital finance, technology, regulation, cybersecurity, artificial intelligence, and related sectors.

For the purposes of this Privacy Policy, the organizer of Finance 4.0 Summer School acts as the data controller for the personal data collected through this website, application forms, communication channels, and event-related activities.

2. What Personal Data We Collect

We may collect personal data that you provide directly to us when you complete a contact form, submit an application, request information, register for a program, communicate with us by email or phone, or participate in one of our events.

This data may include your full name, email address, phone number, company name, job title, professional background, industry, country, city, billing details, application details, payment-related information, messages sent to us, preferences, and any other information you choose to provide.

We may also collect technical and usage data when you visit the website, such as IP address, browser type, device type, operating system, pages visited, time spent on the website, referral source, approximate location, and interaction data.

During events, we may collect or generate photos, videos, audio recordings, attendance information, feedback, and other event-related materials, where applicable and in accordance with this Privacy Policy.

3. How We Collect Personal Data

We collect personal data directly from you when you submit information through the website, send us an email, call us, apply for participation, complete event forms, register for updates, or otherwise communicate with us.

We may also collect certain data automatically through cookies, analytics tools, server logs, security systems, and similar technologies when you use the website.

In some cases, we may receive personal data from partners, companies, event sponsors, professional networks, or organizations that nominate or register participants, but only where there is a lawful basis for such processing.

4. Why We Use Personal Data

We use personal data to manage applications, evaluate eligibility, communicate with applicants and participants, confirm participation, issue invoices, process payments, organize events, provide course materials, deliver program-related information, and ensure proper event administration.

We may also use personal data to respond to questions, improve our website and services, send relevant communications, manage participant relationships, organize networking activities, request feedback, maintain security, comply with legal obligations, and protect our rights and legitimate interests.

Where required by law, we will ask for your consent before sending marketing communications or placing non-essential cookies on your device.

5. Legal Basis for Processing

We process personal data only when we have a lawful basis to do so.

In many cases, processing is necessary in order to take steps before entering into a contract or to perform a contract with you, such as reviewing your application, confirming your participation, managing your registration, and delivering the program.

Some processing is necessary for compliance with legal obligations, including accounting, tax, invoicing, legal reporting, and record-keeping obligations.

We may also process data based on our legitimate interests, such as improving our programs, maintaining website security, responding to requests, managing professional relationships, preventing misuse, and documenting event activity.

Where required, we process data based on your consent, especially for optional marketing communications, certain cookies, photo or video use in specific contexts, or other optional activities. You may withdraw your consent at any time, without affecting the lawfulness of processing carried out before withdrawal.

6. Applications and Registration

When you apply for Finance 4.0 Summer School, we process the information submitted in your application in order to assess your eligibility, professional background, program fit, and available seat allocation.

We may contact you to request additional information, confirm your application status, provide payment instructions, send logistical details, and communicate important updates regarding the program.

If your application is not approved or if you choose not to participate, we may keep limited data for a reasonable period for administrative, communication, and legal purposes, unless you request deletion and no legal obligation requires us to retain it.

7. Event Participation

If you participate in a Finance 4.0 Summer School event, we may process your personal data for attendance management, badge preparation, access control, participant lists, certificates, materials, communication, networking activities, catering arrangements, and event logistics.

We may also collect feedback after the event in order to improve future editions and understand participant experience.

Where participants are registered by their employer or organization, we may communicate with that organization regarding participation, invoicing, confirmation, and administrative matters.

8. Photos, Video, and Recordings

During Finance 4.0 Summer School events, photos, videos, or audio recordings may be taken for documentation, communication, promotional, educational, or archival purposes.

Such materials may be used on our website, social media pages, presentations, newsletters, promotional materials, press communication, and future event communication, unless you inform us that you do not wish to appear in such materials.

If you do not wish to be photographed or recorded, please contact us before the event or inform the organizers at registration. We will make reasonable efforts to respect your request, especially in relation to close-up images or individually identifiable promotional materials.

9. Cookies and Similar Technologies

This website may use cookies and similar technologies to ensure proper website functionality, improve user experience, analyze traffic, remember preferences, protect the website, and support communication or marketing activities.

Cookies may be necessary, functional, analytics-related, or marketing-related. Necessary cookies are used for the basic operation and security of the website. Analytics and marketing cookies are used only where allowed by applicable law and, where required, based on your consent.

You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality and performance of the website.

If the website uses a cookie consent banner or cookie settings tool, you may use it to manage your preferences at any time.

10. Analytics and Third-Party Services

We may use third-party services to help us operate the website, analyze traffic, display maps, manage forms, host content, send communications, protect against spam, process registrations, or improve website performance.

These third-party services may process limited personal data according to their own privacy policies and applicable data protection rules.

Where possible, we select providers that offer appropriate technical, organizational, and contractual safeguards for the protection of personal data.

11. Who We Share Data With

We may share personal data with service providers, event partners, trainers, lecturers, consultants, IT providers, hosting providers, payment or accounting providers, communication platforms, legal advisors, public authorities, and other parties where necessary for the purposes described in this Privacy Policy.

We do not sell your personal data.

We may disclose personal data when required by law, court order, public authority request, contractual obligation, or where necessary to protect our rights, participants, partners, systems, or legitimate interests.

12. International Data Transfers

Some of the third-party services we use may process data outside the European Economic Area.

Where personal data is transferred internationally, we aim to ensure that appropriate safeguards are in place, such as adequacy decisions, standard contractual clauses, contractual protections, technical measures, or other mechanisms recognized by applicable data protection law.

By using this website or participating in the program, you acknowledge that such transfers may occur where necessary for the operation of the website, communication tools, event administration, or related services.

13. How Long We Keep Personal Data

We keep personal data only for as long as necessary for the purposes for which it was collected, including application management, event administration, communication, accounting, legal compliance, dispute resolution, and legitimate business records.

Application and participant data may be kept for a reasonable period after the program ends in order to manage follow-up communication, certificates, alumni communication, legal obligations, and future professional education opportunities.

Financial and invoicing data is retained according to applicable accounting and tax legislation.

When personal data is no longer required, we will delete it, anonymize it, or restrict its processing where appropriate.

14. How We Protect Personal Data

We use reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

These measures may include access controls, secure hosting, restricted administrative access, password protection, website security tools, encrypted communication where available, internal procedures, and cooperation with trusted service providers.

No method of transmission or storage is completely secure. For this reason, we cannot guarantee absolute security, but we make reasonable efforts to protect the data we process.

15. Your Rights

Depending on applicable law and the circumstances of processing, you may have the right to request access to your personal data, correction of inaccurate data, deletion of data, restriction of processing, objection to processing, data portability, withdrawal of consent, and information about how your data is processed.

If you believe that your personal data has been processed unlawfully, you may also have the right to lodge a complaint with a competent data protection authority.

To exercise your rights, please contact us at academy@banking40.ro. We may request additional information to confirm your identity before responding to your request.

16. Marketing Communications

We may send you information about Finance 4.0 Summer School, Banking 4.0 Academy activities, future editions, related events, educational programs, professional opportunities, or relevant industry updates.

Where required by law, we will send such communications only with your consent. In other cases, we may rely on legitimate interest where there is a relevant professional relationship and where such communication is appropriate and expected.

You may opt out of marketing communications at any time by contacting us at academy@banking40.ro or by using the unsubscribe option where available.

17. Children’s Privacy

Finance 4.0 Summer School is intended for adults and professionals. The website and program are not directed to children.

We do not knowingly collect personal data from children. If we become aware that a child has provided us with personal data, we will take reasonable steps to delete such data, unless there is a lawful reason to retain it.

18. Links to Other Websites

This website may include links to external websites, social media platforms, partner pages, payment services, maps, video platforms, or other third-party resources.

We are not responsible for the privacy practices, security, or content of third-party websites.

We recommend that you read the privacy policies of any external websites you visit.

19. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our activities, website functionality, legal obligations, service providers, or data protection practices.

The updated version will be published on this page together with the date of the latest update. We encourage you to review this page periodically.

20. Contact

For questions about this Privacy Policy, your personal data, or your data protection rights, please contact us using the details below.